Exhibitor Information

     

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SOUTHWESTERN & TEXAS BORDER SHERIFF’S COALITIONS

WESTERN STATES SHERIFFS’ AND NEW MEXICO SHERIFFS’ ASSOCIATION

Bi-Annual Training and Business Conference

 

 EXHIBITOR INSTRUCTIONS & SPONSORSHIP LEVELS

SEPTEMBER 15, 16, 17, 2014 DRURY HOTEL SANTA FE, NEW MEXICO

                                                                 

SUPER LOCATION!!  GREAT AMENITIES!! The 2014 September conference will be held at the Drury Hotel 228 palace Santa Fe, New Mexico. Complimentary cooked to order breakfast daily, a complimentary full bar (5:30 PM – 7:00 PM) daily, free soda & popcorn  daily, & free wireless internet access.  

 

ATTENDEES: Sheriffs and staff representing over 16 western states

 

EXIBITOR FEES: Each single booth is $550 or $525 if paid before 8/8/14, if you need more exhibit space you will be charged for each additional booth. Vehicle display is $750 per vehicle or $725 if paid by 8/8/14.

 

BOOTH APPLICATION & DEADLINES: Booth fee is $550 & Vehicle Displays $750. If your booth or vehicle registration fee is paid by August 8, 2014 you will receive a  $25 discount.  All fees must be paid by September 5, 2014.

 

 5X8 BOOTH:  Includes one 6’ table, 2 chairs, pipe & drape, signage, two representative badges, two conference bags, two attendees at Monday’s evening reception, two attendees for Tuesday lunch, and listed in conference program directory.

 

ELECTRICAL AND WIFI: $50 charge for electrical, free internet and Wi-Fi.

 

ADDITIONAL REPRESENTATIVE FEE: Any additional representative over the two allotted will be charged $75.

 

CONFERENCE BAG MATERIAL:  $75  Your product samples or literature in all conference bags for attendees. NEED MATERIAL SHIPPED TO HOTEL BY SEPTEMBER 12, 2014.

 

BREAK SPONSOR: $1,000 PER DAY   Includes signage at meeting & registration halls plus the conference program.

 

LUNCH SPONSOR: $2,000   Two opportunities available. Includes signage in program & all meeting halls, PLUS being able to address the sheriffs or wardens in a meeting.

 

MONDAY OPENING RECEPTION: $3,500 PER SPONSOR   Recognition of your company at reception and signage in program and meeting halls.

 

HOSPITALITY ROOM: Contact Jack LeVick at NMSA  505-927-2362

 

REGISTRATION FORMS: You can FAX your completed registration form to 915-351-0641, EMAIL to awilkins@txbsc.org  or mail to TEXAS BORDER SHERIFF’S COALITION 240 THUNDERBIRD SUITE C   EL PASO , TEXAS 79912.  Checks are to be made out to Southwestern Border Sheriff’s Coalition.

 

SPACE ALLOCATION: Booth location is determined on a first come first served basis with payment of booth or vehicle fees. Booth spaces will be assigned after the AUGUST 8, 2014. discounted payment deadline and booth fees are paid in the order booth  & vehicle registration forms were submitted to TBSC. Be sure to send your registration and payment in promptly to avoid disappointment

 

VENDOR SET UP: MONDAY SEPTEMBER 15, 2014 from 7:00 AM to 3:00 PM. If you are displaying vehicles we need them by 12:00 PM  SEPTEMBER 15, 2014.

 

EXHIBIT HALL HOURS:  MONDAY  SEPTEMBER 15, 2014  5:30 PM to 7:00 PM, TUESDAY SEPTEMBER  16, 8:30 AM – 5:00 PM,  SEPTEMBER 17, 2014 8:30 AM to 12:00 PM. Vendor tear down to follow.

 

SHIPPING: Packages & displays can be shipped to DRURY HOTEL 228 PALACE DRIVE SANTA FE, NM 87501 ATTENTION NEW MEXICO SHERIFFS’ ASSOCIATION

 

PARTICIPATION POLICY: Representatives and organizations that have not been assigned official exhibit space will be restricted from attending or distributing promotional materials of any type within the exhibit or meeting areas.

 

PAYMENT DEADLINES: Discounted booth & vehicle payments are due on or before AUGUST 8, 2014. ALL booth or vehicle fees must be paid by SEPTEMBER 5, 2014.

 

CANCELLATIONS: Must be submitted in writing to the TBSC by AUGUST 8th, 2014 to receive a refund less a $50 administration fee. There will be no refunds after this date unless space is resold.

 

ROOM RESERVATIONS:  Room rate $88 per night plus tax. Go online www.druryhotels.com use group code 2212712 or call 1-800-325-0720 and use group code 2212712 to receive rate.  Rate is guaranteed through August 25th 2014.

 

CONFERENCE PROGRAM ADVERTISING: FULL,PAGE $200, ½ PAGE $150, & ¼ PAGE $100. ALL ADS ARE IN BLACK & WHITE UNLESS YOU PAY $200 FOR COLOR. CONTACT JACK LEVICK AT 505-927-2362 OR EMAIL jacklevick@yahoo.com

 

ADVERTISING OPPORTUNITIES: CONFERENCE BAGS, LANYARDS & NAME TAGS, & CONFERENCE PROGRAMS ADVERTISING. CONTACT JACK LEVICK FOR DETAILS at 505-927-2362 or email jacklevick@yahoo.com

 

PHONE: (915-351-0641   FAX: (915-351-0641   EMAIL: awilkins@txbsc.org    

WEB: www.nmsheriffs.com www.westernstates.com

 

Click HERE for the Exhibitor Registration form.

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